Silver Spurs Ranch
Property Owners Association
MINUTES OF 10TH ANNUAL
MEMBERSHIP MEETING ---
The 10th
annual membership meeting was called to order at
The president pointed
out that the POA will be utilizing a tape recorder to record the meeting and
asked any speaker to identify themselves so that it could be properly noted in
the minutes. He then turned the meeting
over to Secretary P. C. Roberts.
P. C. Roberts
indicated that the financial section of the minutes from the 8th
Annual Membership Meeting held on
P. C. then asked for
comments/questions concerning the minutes of the 9th Annual
Membership meeting after answering a question concerning the statement dates
from Randy Wahl, Elmo Brown made a motion that the meeting minutes be
approved. Deacon Garza-Vela seconded the
motion and the motion was passed by the membership.
Gary Geiselbrecht
presented the following treasurer’s report:
(Jan1-Dec31) 2006
GRAZING
LEASE 5,000.00
INTEREST
INCOME 3,319.22
NEWSLETTER
AD’S 145.00
SAN
ISABEL REFUND 4,054.78
TOTAL $66,724.19
EXPENSE ROAD
MAINTENANCE 51,358.79
SNOW
REMOVAL 232.44
INSURANCE 2,543.00
OFFICE
SUPPLIES 474.06
INCOME
TAX PREP 250.00
POSTAGE 197.75
LIEN
FILING FEES 24.00
WEED
SPRAYING 580.26
PICNIC
GIFTS 400.84
ANNUAL
PICNIC 542.49
NEWSLETTER 171.30
MISC
EXPENSE 207.97
LEGAL
EXPENSE 668.42
PERIODIC
REPORT
P.O.
BOX RENTAL 40.00
WEB
PAGE 119.40
GRAVITY
SURVEY 1,531.45
CPA
REVIEW 350.00
TOTAL $59,692.17
NET INCOME $ 7,032.02
NET INCOME $
7,032.02
TOTAL $ 167,072.86
CD BALANCE (
CD BALANCE (
CHECKING BALANCE (
TOTAL $ 167,072.86
PROFIT/LOSS and RECONCILIATION STATEMENT
(Jan 1 – Jun 30) 2007
GRAZING
LEASE 2,500.00
INTEREST
INCOME 5,445.86
NEWSLETTER
AD’S 100.00
SAN
ISABEL REFUND
TOTAL $58,094.11
EXPENSE ROAD
MAINTENANCE 1,840.00
SNOW
REMOVAL 7,087.95
INSURANCE
OFFICE
SUPPLIES 145.64
INCOME
TAX PREP 275,00
POSTAGE 195.14
LIEN
FILING FEES 66.00
WEED
SPRAYING 335.94
PICNIC
GIFTS 318.98
ANNUAL
PICNIC
NEWSLETTER 70.89
MISC
EXPENSE 30.80
LEGAL
EXPENSE
PERIODIC
REPORT
P.O.
BOX RENTAL
WEB
PAGE 120.40
OVERPAYMENT
REFUND 233.00
TOTAL $10,719.74
NET INCOME $ 47,374.37
NET INCOME $
47,374.37
TOTAL $ 214,447.23
CD BALANCE (
CD BALANCE (
CHECKING BALANCE (
TOTAL $ 214,447.23
FISCAL YEAR 2008
GRAZING
LEASE $
5,000
INTEREST
INCOME $
5,000
NEWSLETTER
AD’S $
150
GROSS
INCOME $ 58,530
EXPENSE ROAD
MAINTENANCE $ 42,000
SNOW
REMOVAL $
5,000
INSURANCE $
3,000
LEGAL
EXPENSE $
1,000
ANNUAL
PICNIC $
600
PICNIC
GIFTS $
700
OFFICE
SUPPLIES $
600
NEWSLETTER $
550
WEED
CONTROL $
500
POSTAGE $
350
LIEN
FILINGS $
100
WEB
PAGE $
150
MISC
EXPENSE $
350
P.O.
BOX RENTAL $
40
INCOME
TAX PREP $
300
TOTAL
EXPENSE $ 55,240
NET INCOME $
3,290
The financial
statements and proposed budget were accepted as presented.
Jack Fischer, our
Road Chairman, presented the report on the roads in the ranch. In 2006 work proceeded on cleaning out ditches
and culverts that had become clogged with dirt and debris. Work was done on the west side of Silver Spur
road in the large canyon by digging a catch basin to contain the water and take
the stress off of the culverts in the area.
Work continued putting road base material on road areas within the ranch
that needed improvement. Jack pointed
out the fact that this past winter was a rough one on the roads. We had two large snowfalls and a lot of
drifting. He asked that if any resident
in the ranch sees that their road is drifted over, please let him know so that
he can coordinate the clearing of the road.
The road work
anticipated for 2007 includes the road from Jim White’s house to the
cul-de-sac;
Work will be done
this fall to place T-posts at the sides of roads to facilitate snow removal
this winter. It has been nearly
impossible to determine exactly where the road is under the large drifts we
encountered this past winter. Jack
pointed out that we have a commitment to the new home owners to make the roads
passable as soon as possible after their occupancy permit is issued. P. C. Roberts added that there is a protocol
concerning the road maintenance priority.
New homes are third on the list in priority for road maintenance, and
are in order of seniority. First in
priority are the main arteries of the ranch, for safety and escape from fire as
well as medical emergency. The second in
priority is any damage or wash-out through an act of nature.
Concern was expressed
relative to the condition of the crossing on
Preston Roberts
presented the Architectural Review Committee report. This past year three new homes have been
started and four barns were built. He
reminded the membership that all structures must be approved by the ARC before
a county building permit is obtained.
Alane Wilson
indicated to the membership that she and Wes can no longer prepare the Silver
Spurs Ranch Newsletter. They asked for
volunteers to take over the task and indicated that they would pass along the
information and templates necessary to put the newsletter together. There were no immediate volunteers, No further
newsletters will be published until a new volunteer comes forward.
Next to report was
Deacon Garza-Vela, our covenant enforcement officer. He indicated that one of the property owner’s reported a theft from his property. Regrettably, the board has no jurisdiction in
matters of theft. The incident must be
reported to the Huerfano County Sheriff’s department. It was recommended that all valuables be
secured in a locked structure.
Photographic evidence of valuables is highly recommended. It was also recommended to install a gate at
the entry to discourage visitors.
OLD BUSINESS:
Preston Roberts indicated
that weed spraying in the ranch is an ongoing process and the board is looking
for assistance from lot owners. There are three electric sprayers as well as
the chemicals available for use by lot owners.
Any board member can be contacted to arrange the loan of the
equipment. Due to the ample rain this
spring, any and all help will be appreciated.
NEW BUSINESS:
I.
Snow Removal
Equipment – Deacon related the problems encountered last winter with the severe
snow storms and snow removal. Silver
Spurs does not own its’ own equipment, but contracts out for snow removal. The P.O.A. investigated the possibility of
purchasing a piece of used snow removal equipment for use on Silver Spurs Ranch
roads. Several pieces of used equipment
were considered as examples of what was available and for what cost. Under the by-laws, the membership of the
P.O.A. must approve expenditures of greater than $10,000. A motion was made to put the issue up for a
vote to allow the Board to utilize up to $25,000 for the purchase of equipment
to be used for snow removal. It was
seconded and the vote count was as follows:
74 votes in favor, 14 against.
The motion failed.
II.
Jim White
addressed the membership concerning his concerns relative to road
maintenance. Specifically the amount of
road base installed. He was concerned
that nowhere on the ranch that has had 4 inches of road base installed. He also expressed concern that the board is
not installing culverts where it is recommended that they be installed. He pointed out that the board should have the
snow cleared from the roads after 12 inches have fallen rather than waiting
until the snow has stopped, which, he contends is the current policy. Jack Fischer addressed Mr. White’s concerns
stating that the 4 inch road base amount is used only to obtain bids for the
work, so that each contractor is quoting on the same amount. The actual amount is adjusted based on the
physical condition of the roadway and to maximize the budgeted amount. Relative to the culverts, the board actively
utilized culverts to divert water so that wash-outs are minimized, but once
again budgetary constraints dictate the number that are installed. Gary Geiselbrecht pointed out that within
Silver Spurs Ranch there are approximately 135 culverts, most of which were
installed by the developer. He estimated
that probably less than half of the culverts are properly installed to function
at optimum efficiency. Also, the
contours of the ranch change so that culverts that may have been working in the
past are no longer properly diverting water.
The board constantly battles dirt clogging the culverts but has no
special equipment to handle this work.
Lastly, the cost of culverts has skyrocketed, making it more difficult
to budget for the additional work.
III.
Jim Mobley
asked a question concerning testing for methane gas on Silver Spurs Ranch. Preston Roberts indicated that his well was
tested and a minute amount found. There
were 13 wells that tested positive for methane gas between Walsenburg and
LaVeta.
Elections:
Preston Roberts
nominated Bud Palmer for the position of Secretary. No other nominations were received from the
floor and Bud was accepted by acclimation.
The membership unanimously thanked Preston Roberts for his many years of
service on the Board of Directors.
Picnic:
Mary Fischer will
form a committee and get volunteers to assist in preparing the picnic for next
year.
The meeting was
adjourned.